Communication, Governance & Transparency
Formal decisions, documented meetings, and one shared channel.
This is where trust breaks down
Every decision in a co-build project has financial and legal implications, yet most are made informally — in a chat group, in a meeting where not everyone is present, or by one person acting without a mandate.
The result is no paper trail: minutes never written up, announcements buried in chat, and decisions by the vocal few later challenged by the silent many.
- ×Decisions made informally with no record of who decided what
- ×No formal voting or quorum system
- ×Meetings happen but minutes are never written up
- ×Announcements buried under hundreds of chat messages
How CoBuild Manager fixes it
CoBuild Manager replaces informal, unstructured communication with formal governance: decisions (polls, discussions, binding votes), committees, structured meetings with versioned minutes, a permanent notice board, and project-scoped messaging.
Everything this pillar includes
Governance & Communication is delivered through a set of integrated features, not bolted-together tools.
Decisions (CDMP)
Polls, discussions, and binding votes — each with category, priority, committee, and a permanent timeline.
Committees
Formally defined governance bodies with their own membership, meeting records, and decision authority.
Vote Delegation
A co-owner can delegate their vote to another member, preserving quorum when unavailable.
Meetings
Agendas, attendees, structured minutes, action items, and versioned minute history.
Notice Board
A formal broadcast channel for announcements — permanent, categorised, and visible to all.
Messaging
Project-scoped channels and direct messages, keeping communication in one searchable workspace.
Discussions
Threaded, structured deliberation that is preserved and searchable, unlike chat.
Notifications
Real-time alerts for financial, governance, and construction events, configurable per user.
Files & Photo Galleries
Central storage for drawings, permits, contracts, receipts, and site photos.
Direct benefits
How governance & communication moves the numbers that matter.
Faster collective decisions
Binding votes with quorum and per-share weighting let the group approve calls for funds quickly and with a clear mandate.
No decision deadlocks
Vote delegation keeps quorum even when members are unavailable, so progress never stalls.
The impact
Every decision has a permanent, auditable record. Meeting outcomes can't be disputed. Announcements reach every owner, and governance is structured rather than ad-hoc.
Explore the other pillars
Financial Management
Every taka in, every taka out — in one live, auditable place.
Learn moreShare-Based Dues
Fair dues, calculated automatically from each owner's share.
Learn moreDeposit Schedules
Structured calls for funds — with a live view of who has paid.
Learn moreMilestones & Forecasting
See progress and forecast overruns before they become crises.
Learn moreTrust & Security
Financial data that cannot be silently changed.
Learn moreReady to Manage Your Co-Owned Build with Confidence?
Join co-owner groups already running their shared construction projects on CoBuild Manager. Get started for free today.